And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. And make sure the navigation area fits the screen for both landscape and portrait viewing. A powerful search function ensures workers can locate just about any information they need. This number is high because many businesses make their intranet homepage a default page when employees open their browsers. Limit yourself to what your intranet needs to do to relieve those organizational pain points. Access to all content and resources is easy with the navigation tabs. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. Align teams with a newsroom and announcements page. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. In this example, they have the latest company news clearly positioned below the main intranet banner. An easy-to-follow dropdown menu sets out the available tools. Here they are: 1. The main button the call to action invites employees to access online chat. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. Regularly refresh the content of the home page. Theres only one way to find out ask them. Your intranet will become the central hub for your company online. Something along the lines of "Check out our new website," with a link is appropriate. Intranet Announcement Website Awards Announcement Social Media Posts . A great example of how to do it is shown below. The answer is probably too much. Communicate the purpose of the intranet with emphasis on your organisation's needs. Too many hyperlinks on one page can be distracting for the user. Hickam Federal Credit Union intranet example. Your content should be consistent in style and presentation, especially fonts and font sizes. Provides better support: Departments can post important forms (e.g., HR forms and documents) and let intranets serve as the primary engagement point for support processes, such as IT help desks or HR open enrollment. Try to avoid using pictures sourced from the web. 5. Theres nothing more annoying than the browser whirring around as it struggles to download a graphic or video. You can also quickly identify any duplicate content and rationalize information across the entire site. Avoid confusing and unclear category labels. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. Employee profiles help workers to get to know each other, especially during onboarding. Intranet information architecture (IA) is critical to success. Make it engaging. Diagrams, photos, images, infographics are all useful ways to add visual appeal to your site. Set up public or private chats on the intranet. We cover best practice considerations, and what you should keep in mind. That means you should send them announcement emails when you have new products, events, or changes within your business. This is good news for new starters, especially. Employees on the move and remote workers can still benefit from the improved processes and communications that your intranet brings. In general, this will follow the basic format of external job posts. This certainly makes ongoing management and maintenance easier. Many businesses have found this supports faster decision-making and means staff can get things done more easily. Common menus, overarching news items, and CEO messages often have a bonding, unifying effect on the workforce. Or make it completely mysterious. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. Anyone who has developed a Company Intranets: Revolutionize Your Business In 2023, Internal Website: Uses, Features And Setup, Intranet Development: Making Life Easier For An Intranet Developer. And to make it even more effective, you can integrate it with other enterprise systems used by your business. These features provide a better overall experience and one that employees appreciate, if not love. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. Example: It is frustrating to be at work and not know who to contact for a particular problem or concern. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. And make sure you mix things up. The choice is yours. Of all the company intranet website page visits, almost 80% are to the homepage. From the home page of the intranet, choose "New" > "List" in the menu. I always put a lot of effort into such emails, because I am truly thankful for the work of my team members. The following section showshow intranets help companies become more effective. You can also set up topic-based conversations using # channels. This means only those employees that need to can view the page. Say, for example, you want to change the color scheme in line with your new corporate image. Internal Communication Examples of Leadership Comms. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. Designed for advanced intranet administrators, the tool is super-easy to use. Offers advanced security and protection. Page, section, and content headings need to be specific and relevant. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. Many employees find it a more accessible way to reach out and connect with colleagues. Its simple and easy to use. Here is an administration example taken from a MyHub Intranet site. Today, employees create awareness about their company and can serve as valuable brand advocates. In the present-day digital age, it is important to have a tool that keeps your company connected. Body: Greetings! Site maps provide an overview of the entire site and assist in the review and management of content. Custom integrations mean employees dont waste time switching between different platforms and logins. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. Choose the list you created above. Use specific, distinct category descriptions that make it clear what content is included. Wayfinding helps users to find their way around the site. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. If you want to get really creative with your intranet design, then you will love the custom CSS feature. Intranet uses relevant to support may include: Easy reporting procedures for when things go wrong. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. Information can easily get lost, or errors can creep in so that the form ends up going backward and forwards. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. Personalisation allows for an intranet that is truly relevant to an individual and the way they work. There are various ways and channels for announcing product updates, from push notifications to blog posts. And its a big tick for businesses looking to be greener and reduce their paper consumption. Drives collaboration: By providing centralized access to the tools and information workers need to perform their jobs, employees can find what they need and work better as collaborative teams. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. You will want to select a company intranet that has a vast array of features that make collaboration easier for your employees. The current work environment is radically different compared to 20 years ago or so. A wide variety of industries from only four countries were represented this year. What Is an IntranetAnd Why Should You Have One? 2 The personalised intranet homepage. This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. . Connect Your Remote Workers. Our intranet is it focuses on communication, collaboration, and connections between users while maximizing efficiency. Restrict access to relevant staff only using the intranets page permissions feature. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. Today at the SharePoint Conference, we announced several new innovations for the intelligent intranet, powered by Microsoft 365. Easily embed assets and have centralized permissions applied. The design of your intranet could well be the difference between success and failure. This example shows how you can group forms in a single area on your intranet, providing easy online access. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! Make sure users can navigate without hesitation. Be mindful of font sizes and color schemes so that content is easy to find and read on smaller screens. You should notify your subscribers with the launch date, and the main benefits of your upcoming product. Then choose "Blank List.". It is well worth the investment of time to make sure the intranet has a consistent presentation. When it comes to customization, the skys the limit with CSS so let your creativity run wild. A Company Directory. And change the colors and font to reflect your corporate style. And managers have more oversight of where things are at and any potential bottlenecks. Too many intranet pages and you run the risk of the site become overly complex. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. Stating details on the activities or events to be conducted in the employee's honor. Knowing what people's workflows were before . Check out the example below for some ideas to get started. If you want to improve the performance of team members who are considered "average," do the same for them. Very cost-effective when bundled with other Microsoft 365 products. Specially designed by experts with the non-expert in mind, intranet templates are easy to use. The user is drawn in and is invited to explore further. Intranet welcome message example 4: Staff handbook. Benefits. Content is hidden from the user until they click, and an expandable menu appears. However, be careful not to overdo the number of child pages. The interactivity features so commonly today were virtually unknown. You can then embed the video in an iframe or widget on your intranet. Using Workmates kudos feature to encourage employees to recognize and reward their peers is an efficient tool to create a collaborative and enthusiastic work culture in hospitals, clinics, and beyond. Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. Intranet-based IM streamlines collaboration, connects distributed teams, and speeds up decision-making. Heres an example of how you could use video in your intranet. The bottom line is that designing your company intranet doesnt have to be the major undertaking that perhaps you first thought it was. For users, quicklinks are a big time saver. Video is a powerful way to impart information or get corporate messages across. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. Keep your company news and information modern, relevant, and targeted with the following ideas. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. Gather ongoing feedback on specific issues with a snap poll. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. Display business updates or alerts. Even better, no great technical expertise is needed. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. More detailed guidance on employee surveys is available on our blog. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. From the list of out of the box apps, choose Announcements. To learn more, view our blog guidelines now. Its intranet, Home, supports a global workforce of over 135,000 employees. Pre-built by the provider, intranet templates come loaded with coding, functionality, and a basic design. We discuss how to keep your intranet engaging. Heres how you can utilize. Visually engaging, they welcome users to the page. In today's time where everybody is busy in their own life, the only way which is suitable to inform known people or important people is via digital mode i.e. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. This is an important distinctiona recent. Well also look at why yesterdays intranets simply dont work anymore, and how modern employee communication and engagement platforms can now extend the capabilities and benefits they can deliver. Thats why weve outlined ways that three different industries can use a corporate intranet to optimize your teams communication and collaboration. A poor design, however, will leave staff frustrated and switching off. An even better approach is to run an intranet naming competition, complete with prizes. This is a time-consuming and labor-intensive process. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Available on. And they can also limit access to pages. 1. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. Employees can connect with colleagues in a team or project setting as well individually. Privacy and security are guaranteed with the intranets administration tools. This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. User colors and different fonts and font sizes to highlight the main headings from sub-headings. New hirescan use it to find their place with easy-to-access documents, up-to-date org. Make it fun. The staff directory allows employees to see who is online. Page permissions restrict who can create and edit content. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. Child pages might include vacation requests, performance management, wellness initiatives, employee benefits, and so on. Create employee engagement surveys within your intranet with the simple-to-use forms builder. 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